Services We Handle for Property Managers
Every service below is quoted à la carte in the bid package so your board or ownership team picks the exact scope and cadence.
Building & siding soft wash
Stucco, EIFS, Hardie, painted concrete, metal panel. Removes algae, pollution film, spider webs, and irrigation stains without etching.
Common-area sidewalks & entries
Surface-cleaner passes on all shared walks, entryways, breezeways, and pool decks. Gum, oil, and irrigation stain removal on request.
Community amenities
Clubhouse exteriors, mail-kiosk pads, dumpster enclosures, pool-deck surrounds, tot-lot rubberized surfaces, sport-court hard surfaces.
Multi-unit exteriors
Townhome, condo, and apartment building exteriors with tenant-safe scheduling and unit-level coordination.
Gutter cleaning & flow restoration
Full debris removal + downspout flow check across every building. Photo-verified pre and post.
Solar array cleaning
0 ppm deionized water on community solar and per-unit rooftop arrays. No roof walking, no panel damage risk.
Who We Work With
HOAs & townhome associations
20–400 unit communities across the Central Valley.
Apartment & multi-family
Owner-operated and third-party-managed multi-family portfolios.
Commercial property management
Retail centers, professional plazas, medical and office buildings.
Mixed-use & campus
Mixed-use developments, master-planned communities, and small commercial campuses.
Why Property Managers Pick Exterior Prime
One vendor, one invoice
House wash, sidewalks, gutters, solar, and windows on one work order and one monthly statement — cuts your AP overhead.
Set schedule, no chasing
Recurring calendar locked at contract signing. You get 7-day advance confirmations, not last-minute reschedules.
Board-ready photo reports
Before/after documentation for every visit — the exact deliverable owners and board members ask for at meetings.
COI on file, always current
Additional-insured status for your management company and ownership entity. Renewed automatically before expiration.
Fixed portfolio pricing
Locked unit rates for the term. Reserve-study-friendly numbers you can defend in board meetings.
Tenant-safe scheduling
After-hours, weekend, and phased-building windows to keep residents and businesses undisrupted.
What's in the Bid Package
Everything a property manager or HOA board needs to evaluate the proposal in a single vote — no back-and-forth email chains.
- Line-item scope of work per building or common area
- Fixed unit pricing for every service (no per-visit surprises)
- Portfolio discount and multi-property bundling
- Certificate of Insurance (COI) naming your management entity and ownership
- W-9, license, and workers' comp documentation
- Annual cadence proposal with month-by-month schedule
- Named account manager and one direct phone line
- Photo-verified reporting after every service visit
Onboarding Process
- 1
Walk & scope
On-site walk with your community manager. We measure common areas, count units, and inspect surfaces. No cost, no obligation.
- 2
Written bid package
Line-item unit pricing, cadence proposal, COI, and W-9 delivered within 5 business days — formatted for board presentation.
- 3
Board / owner approval
We attend a virtual board meeting on request to answer questions before vote.
- 4
Kick-off & baseline visit
First service establishes photo baselines for every building and common area. You get the full baseline photo set.
- 5
Ongoing recurring service
Locked cadence, 7-day-out confirmations, and photo report after every visit — sent to your management dashboard or shared drive.
Cities & Central Valley Coverage
Standard portfolio pricing across our full service area. Neighboring cities like Stockton, Modesto, and Mountain House can be added to a portfolio on request.
Frequently Asked Questions
Do you specialize in HOAs and property management portfolios?+
Yes. Exterior Prime works with HOAs, townhome associations, apartment operators, and commercial property managers across the Central Valley. Every portfolio account gets a dedicated account manager, fixed unit pricing, a locked recurring cadence, and photo-verified reports formatted for board and ownership meetings — the exact deliverables community managers, regional managers, and asset managers ask for.
Can you provide a Certificate of Insurance naming us as an additional insured?+
Yes. We issue a Certificate of Insurance (COI) naming your management company, the ownership entity, and the property as additional insureds before service begins. General liability and workers' comp are both in force. Send your exact COI requirements with the bid request and we'll match them — including higher limits, waiver of subrogation, or primary/non-contributory language when required.
How does portfolio pricing work?+
We quote fixed unit rates that hold for the entire contract term — usually 12 or 24 months — so you can budget accurately and defend the number in board meetings. Multi-property portfolios get bundled pricing across all sites. Because we own the schedule, we combine visits regionally and pass those trip-cost savings back to the portfolio.
What's the typical cadence for an HOA or apartment complex?+
Most communities run on a twice-yearly common-area cadence with quarterly amenity refreshes and per-request individual building washes. Retail centers, medical, and food service usually move to quarterly. We build the cadence proposal after the on-site walk based on soiling rate, foot traffic, tree cover, and reserve budget.
Do you clean occupied buildings without disrupting residents or tenants?+
Yes. Every visit is scheduled with 7-day advance notice to your management team. Occupied multi-family and commercial work is done in early mornings, evenings, weekends, or phased by building so residents, staff, and customers are never disrupted. Notices to residents can be posted or delivered on request.
Are you licensed and insured to work in California?+
Yes. We carry California-appropriate general liability, workers' comp, and commercial auto coverage. Bidding documents include license number, insurance certificate, W-9, and workers' comp declaration. Additional-insured endorsements are issued before service begins.
Can you provide references from other Central Valley HOAs and property managers?+
Yes. During the bid process we provide references from active HOA and property management accounts in your city or a comparable neighboring city. We also share sample board-report photo packages so your board can see exactly what deliverables look like.
Do you handle emergency or same-week service?+
Yes — portfolio accounts get priority scheduling for graffiti response, dumpster-area cleanup, pool-deck reactive service, and pre-inspection cleanups. Most emergency requests are on-site within 48 hours; portfolio accounts often the same day.
What services do you offer as part of a portfolio contract?+
Building and siding soft wash, common-area sidewalks and entries, clubhouse and amenity exteriors, gutter cleaning and flow restoration, community and rooftop solar cleaning, exterior window cleaning, dumpster-enclosure cleanup, pool-deck cleaning, and graffiti response. Everything is priced à la carte in the bid package so the board picks the cadence and scope.
Which cities in the Central Valley do you cover?+
Manteca, Tracy, Lathrop, Ripon, Salida, and Escalon are covered on standard portfolio pricing. Neighboring cities like Stockton, Modesto, Oakdale, and Mountain House are added to portfolios on request — call (209) 821-1212 to confirm coverage.
Ready for a written bid?
Get a Portfolio Proposal in 5 Business Days
Share your property count, cities, and COI requirements. We'll walk every site and deliver a board-ready bid package.